Best Free Gym Management Software in 2025 (Top 6 Picks)
Running a gym isn’t just teaching classes and cheering people on - it’s invoices, calendars, text reminders, credit card failures, and about a dozen tabs open at once. If you’ve ever tried to juggle this with spreadsheets, you know how quickly it becomes chaos. That’s why gym management software exists.
But here’s the catch: most platforms want you on a paid plan almost immediately. So what’s actually free, and what’s worth your time in 2025? I dug into the main players and here’s the breakdown.
1. Recess - The All-in-One (and Actually Free) Option
Recess is the only platform I’ve seen that doesn’t cripple the free tier. You get scheduling, payments, unlimited bookings, custom branding, SMS messaging, and email campaigns - no credit card required.
Why it matters: most gyms don’t want to duct-tape five different apps together. With Recess you don’t have to. Bookings, payments, reminders, and marketing are all in one dashboard.
I made the mistake of starting my first studio on spreadsheets. I was chasing down late invoices in WhatsApp while triple-checking Google Calendar for double bookings. Switching to an all-in-one platform like Recess was the difference between working on the business and drowning in it.
Best for: gyms that want a true all-in-one solution without upgrade walls.
Weak spot: none - it includes scheduling, payments, bookings, branding, and communication tools without any limitations.
2. PushPress
PushPress is a name you’ll hear a lot in gym circles, and they do offer a free plan. It covers basics: member management, scheduling, check-ins.
Where it falls short is growth. The free plan is deliberately lean - you’ll hit the ceiling once you want things like billing automation or integrations. That’s not necessarily bad, but be prepared for the “upgrade to unlock” nudges.
Good for: testing the waters with a small gym.
Weak spot: scaling past the basics.
3. SimplyBook.me
SimplyBook.me isn’t gym-specific, but it does the job for personal trainers or micro-studios. You get 50 bookings a month free. That’s… fine, if you’re seeing 10 clients a week. But once you push beyond that, the booking limit makes it frustrating fast.
Good for: solo trainers or boutique studios just starting.
Weak spot: the ceiling is way too low for anyone trying to grow.
4. CloudGymManager
CloudGymManager is one of the few platforms promising “free forever” without stripping away features. You get scheduling, billing, point-of-sale, analytics, and a member self-service portal.
It’s funded through integrated payments, so you’re not hit with subscription costs. A practical choice if you want a no-nonsense admin system.
Best for: gyms wanting a solid, all-inclusive free tool.
Weak spot: not as modern in design or marketing tools as Recess.
5. Membership Integrity System (MIS)
MIS doesn’t get as much buzz as PushPress, but it’s well-rated on review sites. The free tier includes membership management, scheduling, and billing.
It’s not flashy, but it does the job. If you want something straightforward and reliable, this is worth a look.
Best for: gyms that want reliability over bells and whistles.
Weak spot: lacks modern engagement features.
6. EasyWeek
EasyWeek’s free plan gives you a booking page and mobile app. It’s clean and user-friendly but lacks the depth of an all-in-one platform.
Great if you’re mostly looking for a way to handle class sign-ups without complex admin.
Best for: boutique studios and trainers focused only on scheduling.
Weak spot: limited free tier.
Feature Comparison
To make things even clearer, here’s a quick look at how these free platforms stack up against each other.
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